Current Documents

 

 

 

1. 2:48 Action Item: Meeting called to order.  

2. 2:49 Action Item: Approve the agenda. All approved.  

3. 2:50 Action Item: April 23rd minutes were reviewed. Everyone approved.   

4. 2:50 Action Item: Meeting Norms reviewed.   

5. 2:50 Discussion Item: Member Introductions were made.  

6. 2:51 Action Item: Approve nominated members. All approved.  

7. 2:53 Action Item: Elect new officers. Roles described by Katie Kinsey. Stephanie Dibert will remain parliamentary. Caylee Esmonde will be the chair. Erik Mimms will be vice chair.  

8. 2:54 Action Item: Form Committees- committees explained and members picked which committee they would like to participate in.  

• Budget and Finance- Caylee Esmonde, Camille Santos, Stephanie Dibert, & Craig Franklin

• Outreach and Communication- Jessica Herndon, Jared Foster, Erik Mimms, Debra Shigley, & Ashley Patterson 

• Principal Selection- Caylee Esmonde, Jared Foster, Jessica Herndon, & Craig Franklin

9. 2:59 Discussion Item: Confirm Parent/Community Superintendent Advisory Council Representative- Katie Kinsey explained that we need one representative on this board. Erik Mimms will represent the school this year.  

10. 3:00 Discussion Item: Meeting Schedule was set- We must have at least 6 meetings per year. The time 2:45-3:45 was approved by all. Meeting dates will be all Wednesdays. Aug. 13th, Sept. 24th, Oct. 29th, Dec. 3rd, Feb. 25th, March 25th, & May 6th. 

11. 3:08 Discussion Item: Strategic Plan- Stefi Slewitzke shared that Fulton County decided that the same metrics will be used when making the strategic plan for this year. At Summit Hill, we will be working on 6 goals.  

• Enhance performance for all students- We will look at proficiency rates specifically for math. This past year we were at 79% proficiency. We will continue to strive to be at 80%. Teachers meet weekly with either the literacy coach or the CST to help plan and go through data. Teachers will use backwards design unit planning and will participate in math professional development trainings. Our part-time EIP teacher that was purchased will also be able to help support the students who do not qualify for other services but still need additional support.  

• Prioritize safety and operational efficiency- We did drop last year, and it was due to the need to make the school a safe place. OSS numbers went from 3 days to 13. This was necessary for last year and will hopefully improve this year. We will increase SSS lessons and add some PBIS initiatives. The students will participate in a pep rally Thursday and Friday to allow them to pick house colors and get excited about PBIS.  

• Strengthen workforce engagement- Last year we were at 68.99%, our goal will be 75%. Monthly treats from administration and meals from PTO are just a couple of the ways we are working on staff morale. PTO will also be paying for one additional field trip per grade level this year.  

• Ensure Impactful Programming- This goal revolves around special education. Ms. Slewitzke would like to change the goal to look at students who score at levels 3 & 4 instead of 2, 3, & 4. The special ed team is really looking at interventions to help close the gaps. Teachers and students will be utilizing goal setting as well.  

• Utilize fiscal resources effectively. We want to make sure we use all funds well. Regular meetings will take place with the PAIII to monitor activity funds as well as with the bookkeeper.  

• Deepen community connections- This revolves around families saying they would recommend SHE as a place to send students. We met the goal last year, so we increased it for this year. Only 28% of families took this survey last year. We would really like to plan to increase this figure for next year. 

12. 3:39 Discussion Item: Principal Update- 

• 10-day Count- Ms. Slewitzke believes we will not have any changes this year, but we are close at K and 1. We will find out officially on Friday.  

• $30,000 charter dollars this year. Last year we did the café sound system, media projector, and branding and signage. The council will start brainstorming ideas on how to spend the funds this year. 

• GA Distraction Law- GA legislature passed a law banning the use of personal technology during the school day for elementary and middle school students. It has been going well so far. We struggled with smart watches more than cell phones in the past. Teachers have been directed to have the students put it away if they see it.  

• Technology/Laptop Insurance- The county is offering insurance for students’ laptops. If a computer is broken, parents will now have to pay the full fee to fix. It could be up to $600. The insurance costs $50 per child.  

• Upcoming School Events- Back to School Bash Aug. 15th, 3-5 Math Training Aug. 20th, Lillie Pozatek meeting Aug. 21, Curriculum Night Aug. 26-27th, Cellist Sept. 4th.  

13. 3:56 Action Item: Create next meeting agenda- The council would like to discuss the following: the strategic plan, 10-day account, BOY iReady data, SGC funds, & community involvement ideas. The committee would like to invite a PTO representative so we can work together more closely this year.  

14. 4:02 Discussion Item: Parent/Staff feedback- Ms. Slewitzke asked for feedback from the parents/staff. Ms. Esmonde mentioned that she had heard that more parents would like to go on class fieldtrips. In the past few years only room moms or 1-2 parents have been able to attend. Most parents would be happy to pay for themselves so that they can participate.  The council also discussed the need to decorate or improve the copier room and bathrooms (especially the adult bathrooms up front). Ms. Santos would like to figure out a way to make the hills out back safer.  

15. 4:09 Action Item: Meeting adjournment.  

 

 

September Agenda

Summit Hill Elementary School Governance Council Agenda 

September 24, 2025, 2:45 pm  

Location: Conference Room 

SGC Members:  Stefi Slewitzke, Principal; Stephanie Dibert, Elected Teacher; Caylee Esmonde, Elected Parent; Craig Franklin, Elected Parent; Erek Mimms, Community Member; Camille Santos, Appointed Staff; Debra Shigley, Elected Parent; Ashley Patterson, Teacher; Jared Foster, Community Member; Jessica Herndon, School Employee 

2:45 PM Call to Order (Chair) 

2:47 PM Action Item: Approve Agenda (Chair) 

2:50 PM Action Item: Approve August Minutes (Chair)  

2:53 PM Action Item: Review/Develop Meeting Norms (Chair) 

2:55 PM Discussion Item: SGC Council Development Opportunities (In Person Officer Training and Cross Council) ** (All Members) 

2:58 PM Discussion Item: Confirm Parent/Community Superintendent Advisory Council  

3:00 PM Discussion Item: Review SGC Website for Compliance (All Members) 

3:10 PM Discussion Item: Review 2024 Council Self-Assessment and Create Initiatives*** (All Members) 

3:15 PM Action Item: Approve Strategic Plan (All Members) 

3:25 PM Information Item: Principal’s Update 

3:30 PM Discussion Item: Charter Dollar Expenditure Proposals (All Members) 

3:35 PM Action Item: Charter Dollar Expenditures (Chair)  

3:40 PM Discussion Item: Draft next meeting agenda (all members) 

3:45 PM Action Item: Meeting Adjournment (Chair) 

 

 

SGC Meeting Norms: Silence Devices – Be Prepared and Engaged – Share Opinions Openly - Assume Good Will – Work for the Good of all Students – Attention to Time 

 

 

October Agenda

Summit Hill Elementary School Governance Council Agenda 

October 29, 2025, 2:45 pm  

Location: Conference Room 

SGC Members:  Stefi Slewitzke, Principal; Stephanie Dibert, Elected Teacher; Caylee Esmonde, Elected Parent; Craig Franklin, Elected Parent; Erek Mimms, Community Member; Camille Santos, Appointed Staff; Debra Shigley, Elected Parent; Ashley Patterson, Teacher; Jared Foster, Community Member; Jessica Herndon, School Employee 

2:45 PM Call to Order (Chair) 

2:47 PM Action Item: Approve Agenda (Chair) 

2:50 PM Action Item: Approve September Minutes (Chair)  

2:53 PM Discussion Item: SY 25-26 Council Initiatives (all members)* 

2:58 PM Discussion Item: Debrief Fall Cross Council Meeting  

3:00 PM Information Item: Principal’s Update 

3:05 PM Information Item: PTO Update 

3:10 PM Discussion Item: Charter Dollar Expenditure Proposals (All Members) 

3:20 PM Action Item: Charter Dollar Expenditures (Chair)  

3:30 PM Discussion Item: Draft next meeting agenda (all members) 

3:40 PM Action Item: Meeting Adjournment (Chair) 

* SY25-26 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year. 

SGC Meeting Norms: Silence Devices – Be Prepared and Engaged – Share Opinions Openly - Assume Good Will – Work for the Good of all Students – Attention to Time 

 

Meeting Minutes

Summit Hill School Governance Council

Date: 10/29/25                                         Time: 2:45pm                             Location: Principal’s Conference Room

SGC Members Present

Stefi Slewitzke, Principal	ü	Caylee Esmonde, Elected Parent	ü
Stephanie Dibert, Elected Teacher	ü	Craig Franklin, Elected Parent	ü
Ashley Patterson, Elected Staff	ü	Debra Shigley, Elected Parent	ü
Jared Foster, Community Members	ü	Erek Mimms, Community Members	ü
Jessica Herndon, Appointed Staff	ü	Camille Santos, Appointed Staff	ü

 

Additional Members:

Grace Swanson

Agenda Items:

Action Item: Approve Agenda

Action Item: Approve September Minutes

Discussion Item: SY 25-26 Council Initiatives

Discussion Item: Debrief Fall Cross Council Meeting

Information Item: Principal’s Update

Information Item: PTO Update

Discussion Item: Charter Dollar Expenditure Proposals

Action Item: Charter Dollar Expenditures

Discussion Item: Draft next meeting agenda

Action Item: Meeting Adjournment

Meeting Minutes:

Action Items
Motion	Time	By Whom	Second By	Voting Results
Meeting called to order at	2:51	Caylee Esmonde
Motion to approve agenda	2:52	Ashley Patterson	Jessica Herndon	All Approved
Motion to approve September 24th meeting minutes	2:53	Ashley Patterson	Jessica Herndon	All Approved
Meeting adjourned at	3:48	Ashley Patterson	Jessica Herndon	All Approved

 

1.     2:51 Action Item: Meeting called to order.

2.     2:52 Action Item: Approve the agenda. All approved.

3.     2:53 Action Item: September 24^th minutes were reviewed. Everyone approved.   

4.     2:54 Discussion Item: SY 25-26 Council Initiatives: Mrs. Slewitzke asked about ideas for this school year. The team would like it to align with the strategic plan. We have already approved $15,000 for academics. Caylee Esmonde asked about sending a parent communication about the trainings. A SGC update in the Husky Happenings was discussed. It would help give parents a visual for the things that are behind the scenes. A one-page flyer in Friday folders with pictures would be a good way to ensure more families see it. A social media element was also discussed- Deb Shigley suggested making a reel to put on the Facebook page. Erek Mimms asked about creating a place to streamline all communication. This could be especially helpful for new families.  

5.     3:02 Discussion Item: Debrief Fall Cross Council Meeting- Deb Shigley and Erek Mimms updated the council.

a.    Patrice Barlow, a community and engagement specialist, talked about the importance of branding schools. We are ahead with this progress. We just need to socialize the improvements more. Brag sheets have been completed in the past. This would be a list of accomplishments/highlights, clubs, anything that makes our school stand out.

b.    The Family Matters Program was highlighted. Their next event is on November 15^th.

c.    Strategic plans and goals for SGC were reviewed.  

d.    SGC funding was discussed. Mrs. Slewitzke talked about the Fair Share Act. Fulton County loses tax dollars to go to other counties that don’t have the money to support their school systems with the taxes they bring in. Fulton County is looking for $93 million dollars over the next 5 years so they don’t end up in a deficit.

6.      3:14 Information Item: Principal’s Update-

a.    Dennis Pashak is a new school police officer. The city of Milton hired 4 more police officers so we should have a full-time officer starting in January.

b.    PTO funded an amazing mural in the media center. They are also repairing the wall in the front office.

c.    Red Ribbon Week- dress up days this week. Kibley Crumbley and Lillie Potaztec will lead the Book Character Parade on Friday.

d.    Fall Festival- It was fantastic! Cake walk, trunks, rock climbing wall, jumpy houses, food trucks were included in the event. It was very well attended and lots of positive feedback was given.

7.     3:19 Information Item: PTO Update-

a.    Husky Fund is completed. PTO raised $226,000. About 70% of families donated. Business partners came in at $65,000. Shira Windham has revamped this program and has done a great job.

b.    The Winter Soiree was a secondary fundraiser last year, but this year it may be a thank you event.

c.    Teacher wish lists have been cleared!

d.    They are meeting to figure out how much funds are left after everything that was planned for this year. They have been given ideas on further purchases and what is needed. They are also figuring out if any reserves need to be saved due to budget cuts projected for next year.

e.    PTO will be adding a second low-key teacher lunch each month.

8.     3:15 Discussion Item: Charter Dollar Expenditure Proposals- A little less than $15,000 is left.

a.    Jessica Herndon went through the list of items still needed for the sound system in the cafeteria. The estimate is $9,825. She may be able to cover part of this with her chorus budget. PTO is budgeting $15,000 for lights and speakers. The estimate for the lights are $15,695. We are still waiting for approval from county on this. PTO should be able to give more to Mrs. Herndon to help.

b.    After math trainings in December and February the teachers may want to purchase more manipulatives.

c.    Hanging signs were discussed. These would address safety concerns. If there was ever an event it would help the police to have classrooms clearly numbered with names. We would want the ones that you could change names easily to help with teachers moving at the end of the year. We would need authorization from the county because of the drilling. They would need to be kept away from the cameras. Follow up: Shigley will get quotes on the hanging signs.

d.    Flags in the parking lot are faded and need to be updated.

e.    Mrs. Herndon also talked about the need to replace the cones in the parking lot.

9.     3:41 Action Item: Charter Dollar Expenditure- The council decided to skip until we have more information.

10.  3:42 Discussion Item: Draft next meeting agenda: Update on quotes/funds and Spring fieldtrips will be added.

11.  3:48 Action Item: Meeting Adjournment.

There was not a meeting held in the month of November.

Summit Hill Elementary School Governance Council Agenda 

December 3, 2025, 2:45 pm  

Location: Conference Room 

SGC Members:  Stefi Slewitzke, Principal; Stephanie Dibert, Elected Teacher; Caylee Esmonde, Elected Parent; Craig Franklin, Elected Parent; Erek Mimms, Community Member; Camille Santos, Appointed Staff; Debra Shigley, Elected Parent; Ashley Patterson, Teacher; Jared Foster, Community Member; Jessica Herndon, School Employee 

2:45 PM Call to Order (Chair) 

2:47 PM Action Item: Approve Agenda (Chair) 

2:50 PM Action Item: Approve October Minutes (Chair)  

2:53 PM Discussion Item: SY 25-26 Council Initiatives (Ashley Patterson & Debra Shigley) 

3:00 PM Discussion Item: Superintendent Advisory Council Update (Erek Mimms and Debra     Shigley) 

3:05 PM Information Item: Principal’s Update 

3:10 PM Information Item: PTO Update 

3:15 PM Discussion Item: Charter Dollar Expenditure Proposals (All Members) 

3:20 PM Discussion Item: Charter Dollar Expenditures (Chair)  

3:30 PM Discussion Item: Draft next meeting agenda (all members) 

3:40 PM Action Item: Meeting Adjournment (Chair) 

SGC Meeting Norms: Silence Devices – Be Prepared and Engaged – Share Opinions Openly - Assume Good Will – Work for the Good of all Students – Attention to Time 

Date: 12/3/25 Time: 2:45pm Location: Principal’s Conference Room  

SGC Members Present 

Stefi Slewitzke, Principal	ü	Caylee Esmonde, Elected Parent	ü
Stephanie Dibert, Elected Teacher	ü	Craig Franklin, Elected Parent	ü
Ashley Patterson, Elected Staff	ü	Debra Shigley, Elected Parent	ü
Jared Foster, Community Members		Erek Mimms, Community Members	ü
Jessica Herndon, Appointed Staff	ü	Camille Santos, Appointed Staff	ü

 

Additional Members: Grace Swanson 

Agenda Items: 

Action Item: Approve Agenda 

Action Item: Approve October Minutes 

Discussion Item: SY 25-26 Council Initiatives 

Discussion Item: Superintendent Advisory Council Update 

Information Item: Principal’s Update 

Information Item: PTO Update 

Discussion Item: Charter Dollar Expenditure Proposals 

Action Item: Charter Dollar Expenditures 

Discussion Item: Draft next meeting agenda 

Action Item: Meeting Adjournment 

Meeting Minutes: 

Action Items
Motion	Time	By Whom	Second By	Voting Results
Meeting called to order at	2:50	Caylee Esmonde
Motion to approve agenda	2:51	Ashley Patterson	Debra Shigley	All Approved
Motion to approve October 29th meeting minutes	2:51	Ashley Patterson	Craig Franklin	All Approved
Motion to approve charter dollar expenditures	3:50	Ashley Patterson	Debra Shigley	All Approved
Meeting adjourned at	3:52	Ashley Patterson	Jessica Herndon	All Approved

 

1. 2:50: Meeting called to order.  

2. 2:50 Action Item: Approve the agenda. All approved.  

3. 2:51 Action Item: October 29th minutes were reviewed. Everyone approved.    

4. 2:54 Discussion Item: SY 25-26 Council Initiatives: Debra Shigley and Ashley Patterson created our first SGC newsletter. A non-color copy of a QR code is going to go home to save money on ink. Mrs. Slewitzke will add a direct link to the newsletter in the Hilltop Happenings.  

5. 2:57 Discussion Item: Superintendent Advisory Council Update- No meetings have been held.  

6. 2:59 Information Item: Principal’s Update-  

• Metro RESA training- Mrs. Dibert explained that the training was great. The instructor worked with the teachers on how to use hands on and engaging approaches to teaching upcoming math units. 3-5 grade teachers were able to attend the training.  
• COSA- COSA is open. Mrs. Slewitzke explained the process. COSA replaced the hardship program last year.  
• Thanksgiving Feast- Well attended and sold a lot of tickets through the cafeteria.  
• Veteran’s Concert- Amazing program!  
• Miss Georgia- We had 2 assemblies so that every student was able to attend.  
• Literacy Leader for Milestones- 3rd grade ELA scores were so strong that we were picked for this!  
• GLIDE- The county is trying to save $95 million every year. GLIDE is a list of the potential budget cuts. Anyone can make suggestions. There has been a lot of back and forth because everyone wants to protect their programs and their specific areas. A shorter version of the list is on the board docs. Mrs. Shigley explained that the cuts are being driven by the Homestead Act that was passed that allows senior citizens not to pay school taxes. Unfortunately, this has taken money directly from the public school system. The fair share act was created in the 80s and is very out of date. Unfortunately, the legislature must change it. Mrs. Slewitzke explained that Lillie Pozatec’s meetings and board meetings usually address this topic and are great to attend if you want more information.  
• Class parties are coming up. 2 will be held per day to ensure safety and allow for ample parking.  
• Report Cards: Semester 1 report cards will come home in mid-January. These will contain report cards, iReady reports, and G-Kids reports.  

6. 3:22 Information Item: PTO Update-  

• Breakfast with a Buddy- This will take place next week. It is broken into 2 days. Donuts and hot chocolate will be served.  

• Landscaper- They are working to add flowers and other items to increase aesthetics. They are waiting on a quote to move forward.   

• Mr. Simonton asked about putting stairs and slides on the back hill and possibly adding in a low ropes course too. The ropes course would be under the guidance of PE and would not be used for recess. The slides would be open during recess. Quotes and approvals are needed. Parents are thrilled with this idea.  

• Funds: PTO wants to spend more money directly on student use in classrooms. They have approved skilled groups that Mrs. King is creating and a math at home program.  

8. 3:29 Discussion Item: Charter Dollar Expenditure Proposals- A little less than 15,000 less. We will be ordering some more manipulatives.  

• Mrs. Shigley got quotes for room markers. We need 65 of them and the total is $2665.65. The sample was passed around and the team wondered if a full husky face could be used instead of the partial face. Mrs. Shigley will get a couple design options and then we can vote on them.  

• The poll banners in the parking lot were also discussed. We would need 6 of them and are able to use the old hardware. The quote was $1130.11.  

• A circlular photo op area was also priced out. The quote was $1000, however the SGC feels that this is no longer needed due to the mural that was added to the front office area.  

• All items were discussed. There was also a fee of $1500 for set-up and design. The estimate for all is about $5300. The room markers are for security. The group feels this is necessary. PTO may be able to do the poll banners if needed.  

• Finishing out the sound system was also discussed. $9,825 is the estimate for what is still needed: midway speakers and amps, on stage choral mics, and headsets. Grace Swanson is going to check on combining a PE project that is already in the works and this in hopes we could possibly lower the cost. Chorus can pay $2000. By mid-April Mrs. Herndon will know how much money is earned with the Braves fundraiser. PTO could contribute $5,000 and then SGC could fund the remaining $2,825. We will push the lights back until next year.  

9. 3:50 Action Item: Charter Dollar Expenditures- The group voted on funding the sounds and signage: $6,000 for signage and $2,825 for sounds. All approved. 

10. 10.3:51 Discussion Item: Draft February Agenda- Updated budget, projections, GLIDE, Achievement data, will be added to the agenda. We may have to have a meeting with the budget committee in January.  

11. 3:52 Action Item: Meeting Adjournment.  

Summit Hill Elementary School Governance Council Agenda 

February 18, 2026, 2:45 pm  

Location: Conference Room 

SGC Members:  Stefi Slewitzke, Principal; Stephanie Dibert, Elected Teacher; Caylee Esmonde, Elected Parent; Craig Franklin, Elected Parent; Erek Mimms, Community Member; Camille Santos, Appointed Staff; Debra Shigley, Elected Parent; Ashley Patterson, Teacher; Jared Foster, Community Member; Jessica Herndon, School Employee 

2:45 PM Call to Order (Chair) 

2:47 PM Action Item: Approve Agenda (Chair) 

2:50 PM Action Item: Approve December Minutes (Chair)  

2:55 PM Information Item: Superintendent Advisory Council Update (Erek Mimms and Debra     Shigley) 

3:00 PM Discussion Item: Planning for Parent/Teacher SGC Elections* 

3:10PM Action Item: Annual Budget Approval** (Chair) 

3:20 PM Discussion Item: Charter Dollar Expenditure Proposals (All Members) 

3:30 PM Action Item: Approve Charter Dollar Expenditure Proposals*** (Chair)  

3:40PM Informational Item: Principal’s Update (Principal)  

3:45 PM Discussion Item: Draft Next Meeting’s Agenda (All Members) 

3:50 PM Action Item: Meeting Adjournment (Chair) 

 

SGC Meeting Norms: Silence Devices – Be Prepared and Engaged – Share Opinions Openly - Assume Good Will – Work for the Good of all Students – Attention to Time 

Notes and Reminders 

*SGC Parent/Teacher Elections 

The declaration period for parents and teachers interested in serving on their local SGCs will run from February 2nd to March 27th.  Click here to check how many council seats your school has open for these positions in this year’s election cycle. 

**Annual Budget Approval 

FY26 Budget development begins on February 2nd  and will conclude on February 20th (Elementary Schools), February 27th (Middle Schools), and March 6th (High Schools).  SGCs should schedule their February and March meetings prior to their budget closure date to ensure the council has time to discuss and approve FY26 fiscal allocations. 

All Dates are Subject to Change 

***Charter Dollars 

This year, schools have received $30,000 in Charter Dollars to help meet their strategic goals through local innovative solutions. These funds should be used for non-personnel purchases such as supplies, registrations, communications, etc. When purchasing personnel, schools are advised to use other funding sources allowable for positions. If Charter Dollars are requested for personnel, the expenditure will require approval from the Zone Superintendent, SGC, and Executive Director of Governance and Strategy. Additionally, any materials purchased to support literacy instruction must align with GaDOE literacy requirements. 

Each Charter Dollar expenditure requires an SGC vote for approval, the completion of the Charter Dollar Expenditure Form, and is subject to the same district guidelines that govern school cost center budgets. All Charter Dollars must be spent in the year they are received to support our current student population. We encourage SGCs to schedule discussions early in the year to plan for these expenditures, ensuring all purchases are made before end-of-year spending deadlines. See our Charter Dollar Matrix for examples of FCS-supported expenditures. 

 

 

Date: 2/18/26                                           Time: 2:45pm                             Location: Principal’s Conference Room

SGC Members Present

Stefi Slewitzke, Principal	ü	Caylee Esmonde, Elected Parent
Stephanie Dibert, Elected Teacher	ü	Craig Franklin, Elected Parent	ü
Ashley Patterson, Elected Staff	ü	Debra Shigley, Elected Parent	ü
Jared Foster, Community Members		Erek Mimms, Community Members	ü
Jessica Herndon, Appointed Staff	ü	Camille Santos, Appointed Staff	ü

 

Additional Members:

Grace Swanson

 

Agenda Items:

Action Item: Approve Agenda

Action Item: Approve December Minutes

Information Item: Superintendent Advisory Council Update

Discussion Item: Planning for Parent/Teacher SGC Elections

Action Item: Annual Budget Approval

Discussion Item: Charter Dollar Expenditure Proposals

Action Item: Charter Dollar Expenditures Proposals

Information Item: Principals Update

Discussion Item: Draft next meeting agenda

Action Item: Meeting Adjournment

 

 

Meeting Minutes:

Action Items
Motion	Time	By Whom	Second By	Voting Results
Meeting called to order at	2:51	Erek Mimms
Motion to approve agenda	2:51	Ashley Patterson	Jessica Herndon	All Approved
Motion to approve December meeting minutes	2:52	Ashley Patterson	Jessica Herndon	All Approved
Motion to approve annual budget	2:57	Camille Santos	Jessica Herndon	All Approved
Motion to approve charter dollar expenditures	3:14	Ashley Patterson	Debra Shigley	All Approved
Meeting adjourned at	3:56	Erek Mimms		All Approved

 

1.     2:51: Meeting called to order.

2.     2:51 Action Item: Approve the agenda. All approved.

3.     2:52 Action Item: December 3^rd minutes were reviewed. Everyone approved.   

4.     2:53 Discussion Item: Superintendent Advisory Council Update- No meetings have been held.

5.     2:54 Discussion Item: Planning for Parent/Teacher SGC Elections- Timeline was reviewed. Caylee Esmonde’s term is up, and she is ineligible to run again, Craig Franklin’s term is up but he can redeclare, Stephanie Dibert’s term is up, but she can run again. Two parent spots and one teacher spot are available.

6.     2:57 Action Item: Annual Budget Approval- Ms. Slewitzke would like to purchase a math coach with the flexible position she has and an instructional paraprofessional to support the media center during specials. The county has given us a .2 PE/.2 PE para that we signed a waiver for so that we can reallocate the funds to help purchase the media center paraprofessional. We are losing 2 teacher positions for next year. Grades K, 1, and 4 will have 4 teachers. Grades 2, 3, and 5 will have 5 teachers. We are very fortunate that we have SGC and PTO support that fund many things that allow us to spend more money on future staff. Projected enrollment was shared. 16 COSA students have been approved so far. The SGC agreed with the budget.

7.     3:14 Action Items: Approve Charter Dollar Expenditures Proposals- SGC has spent $24,158.42 so far on the sound system in the cafeteria, signage, and math trainings/supplies. We have $5,692.68 left. We looked at the signage choices. The committee voted on hallway signs- full face signage won. PTO is taking care of the flags in the parking lot. Other needs we have are: Additional signage fee- $149, Kindergarten reading groups- $230, Vocab surge materials $550, Math Supplies from training, and PBIS materials. Mrs. Santos discussed PBIS thoughts. She would like funds to support PAW parties. She also mentioned that they would like to have a student board for PBIS. These would be student leaders that could gather information from a student perspective. PBIS matrixes also need to be updated. The SGC approved the $149 for signage and the additional funds will be allocated on materials.

8.     3:37 Informational Item: Principal’s Update-

a.    Climate Survey- Lots of emails have been sent. Friday is the last day to do the survey. 29% of families, 95% of students, 74% of staff, and 96% of teachers have taken the survey as of now.

b.    Thank you from SGC- Pins were given to the committee.

c.    Cross Council meeting on March 19^th. They would love 1-2 representatives from the SGC to attend.

d.    Letter from the math program specialist, Amy Kilbride: Genuinely encouraged by the math teaching that is happening at SHE. She came and did walk-throughs and was very impressed with the math instruction taking place. Teachers were using manipulatives and it was very engaging for students.

e.    Events/Updates: December Events: Breakfast with a buddy and holiday parties. 3^rd grade teacher retirement in January. Part time EIP teacher took that position. Kindness Tunnel was so special. It was all over Milton/Fulton County social media.

f.      Chrome Books are supposed to be coming for our 3-5 graders next week.

g.    Lille Pozatek Community Meeting at SHE on March 17^th. 9:30. PTO will help.

h.    Pre-K lottery on March 24^th

i.       Officer Scott Stanford full time at SHE! His first full day was last Friday. He has read to the kindergarten students and has become a friendly face for the kids.

j.       Teacher of the Year and Employee of the Year- Winner will be announced next Tuesday at the staff meeting. SGC representatives were able to take part in the observations and the interviews.

k.     PTO Update: Grace Swanson said that they are rounding out the year. Fieldtrips are scheduled for all grade levels. 5^th grade went to the aquarium today and it was amazing! PTO has also created an indoor recess kit for all grade levels. Bingo and Baskets is coming up March 20^th. Kindergarten Roundup will also be amazing. Working on the board from next year. Fundraising VP was set today.

9.     3:54 Discussion Item: Draft Next Meeting’s Agenda: March 25^th: Cross council, new designs, testing updates will be added, SGC elections will be added.

10.  3:56 Action Item: Meeting Adjournment.

Summit Hill Elementary School Governance Council Agenda 

March 25, 2026, 2:45 pm  

Location: Conference Room 

SGC Members:  Stefi Slewitzke, Principal; Stephanie Dibert, Elected Teacher; Caylee Esmonde, Elected Parent; Craig Franklin, Elected Parent; Erek Mimms, Community Member; Camille Santos, Appointed Staff; Debra Shigley, Elected Parent; Ashley Patterson, Teacher; Jared Foster, Community Member; Jessica Herndon, School Employee 

2:45 PM Call to Order (Chair) 

2:47 PM Action Item: Approve Agenda (Chair) 

2:50 PM Action Item: Approve February Minutes (Chair)  

2:55 PM Information Item: Superintendent Advisory Council Update and Cross Council Update (Erek Mimms and Debra Shigley) 

3:00 PM Discussion Item: Planning for Parent/Teacher SGC Elections*  

• 2 parent seats/1 Teacher seat 

• Declaration period through March 27 

• Voting April 22-29 

3:10 PM Discussion Item: Charter Dollar Expenditure Update (All members) 

• Signage 

• Instructional materials 

3:15 PM Informational Item: Principal’s Update (Principal)  

3:25 PM Informational Item: PTO Update (PTO) 

3:35 PM Discussion Item: Draft Next Meeting’s Agenda (All Members) 

End of year surveys 

3:45 PM Action Item: Meeting Adjournment (Chair) 

SGC Meeting Norms: Silence Devices – Be Prepared and Engaged – Share Opinions Openly - Assume Good Will – Work for the Good of all Students – Attention to Time 

Notes and Reminders 

*SGC Parent/Teacher Elections 

The declaration period for parents and teachers interested in serving on their local SGCs will run from February 2nd to March 27th.  Click here to check how many council seats your school has open for these positions in this year’s election cycle. 

 

 

Date: 3/25/26                                           Time: 2:45pm                             Location: Principal’s Conference Room

SGC Members Present

Stefi Slewitzke, Principal	ü	Caylee Esmonde, Elected Parent	ü
Stephanie Dibert, Elected Teacher	ü	Craig Franklin, Elected Parent	ü
Ashley Patterson, Elected Staff	ü	Debra Shigley, Elected Parent	ü
Jared Foster, Community Members		Erek Mimms, Community Members
Jessica Herndon, Appointed Staff	ü	Camille Santos, Appointed Staff	ü

 

Additional Members:

Grace Swanson

 

Agenda Items:

Action Item: Approve Agenda 

Action Item: Approve February Minutes  

Information Item: Superintendent Advisory Council Update and Cross Council Update 

Discussion Item: Planning for Parent/Teacher SGC Elections

Discussion Item: Charter Dollar Expenditure Update 

Informational Item: Principal’s Update

Informational Item: PTO Update  

Discussion Item: Draft Next Meeting’s Agenda 

Action Item: Meeting Adjournment 

 

 

Meeting Minutes:

Action Items
Motion	Time	By Whom	Second By	Voting Results
Meeting called to order at	2:50	Caylee Esmonde
Motion to approve agenda	2:51	Ashley Patterson	Camille Santos	All Approved
Motion to approve February meeting minutes	2:51	Ashley Patterson	Debra Shigley	All Approved
Meeting adjourned at	3:32	Debra Shigley	Ashley Patterson	All Approved

 

2:50 PM Call to Order 

2:51 PM Action Item: Approve Agenda 

2:51 PM Action Item: Approve February Minutes             

2:51 PM Information Item: Superintendent Advisory Council Update and Cross Council Update- Debra Shigley spoke about the meeting. Everyone was able to share how their SGC’s were being run. It was discussed about being intentional when figuring out the SGC budget. Many discussions centered around budget cuts. Many SGC’s allotted part of their budgets to attendance. That is not an issue here. Other SGC’s collaborated with the PTO a bit more and presented updated at quarterly PTO meetings.

2:57 PM Discussion Item: Planning for Parent/Teacher SGC Elections 

·       2 Parent Seats/1 Teacher seat: Currently 3 parents and 3 teachers are running. Parents: Craig Franklin, Robynne Lofton, and Parker Terril. Teachers: Stephanie Dibert, Emma Gross, and Jessica Whitehurst.

·       Declaration period through March 27 

·       Voting April 22-29 

3:00 PM Discussion Item: Charter Dollar Expenditure Update 

·       Signage: Everything looks so good! SGC funded the hallway signs and PTO funded the outdoor poll signs. PTO also added dividers between the boy’s urinals in the bathrooms.

·       Instructional materials: All remaining funds were put into instructional materials. This is going for PBIS materials and math/literacy materials.

3:05 PM Informational Item: Principal’s Update

·       Lillie Pozatek community meeting- Local police officers were introduced. The zone 7 principal meeting was also here. A few 2^nd grade students presented their “Guess What” projects during the meeting. It was so great to showcase our amazing students.

·       Kindergarten Round-up: 51 families showed up. Such a fun event! They did a craft, took a tour, and were able to sign up!

·       Summit Soiree: Great event!

·       Pre-K Lottery: 11 spots for general education student. 38 in-zone people and 38 out of zone people applied this year. All families not picked will be put on a wait list.

·       Husky of the Month was today.

·       Field Trips- 2^nd grade is going to the zoo, Kindergarten is going to the art barn, Pre-K is going to Painted Horse, 1^st grade is going to the aquarium, and 4^th grade is going to the Alliance Theater.

·       Career Day and Steam Day are coming up.

·       Testing: iReady Reading is starting next week. iReady math will take place after Spring Break. GMAS April 27-May 6. School will be closed to visitors April 25- May 10.

·       Enrollment numbers did cause SHE to lose a teacher at first grade level and fourth grade.

·       Furlough Day: This was not approved. The last day of school will still be May 21^st.

·       GA Climate Survey: 27% of parents took it.

3:17 PM Informational Item: PTO Update 

·       Staff Appreciation Week- Everything has been great! PTO has provided daily lunches this week and other fun treats for the staff.

·       Kickball and Field Day are the next two events. Right now, we do not have a DJ for these events.

·       General Meeting- Next Thursday to approve the board.

·       Budget- $180,000 of the funds have been spent so far this year. Still planning for basketball hoops to be replaced in the gym, Discovery Lab will be extended to 6 labs per grade level next year with a paid staff member. The committee is trying to roll over some funds so that there will be start-up funds for next year.  

3:27 PM Discussion Item: Draft Next Meeting’s Agenda- May 6th

·       End of year surveys

·       Final update

·       Spring Newsletter- Send out Friday, May 8^th. Include photos of signage.

3:32 PM Action Item: Meeting Adjournment

Summit Hill Elementary School Governance Council Agenda

May 6, 2:45 pm 

Location: Conference Room

 

SGC Members:  Stefi Slewitzke, Principal; Stephanie Dibert, Elected Teacher; Caylee Esmonde, Elected Parent; Craig Franklin, Elected Parent; Erek Mimms, Community Member; Camille Santos, Appointed Staff; Debra Shigley, Elected Parent; Ashley Patterson, Teacher; Jared Foster, Community Member; Jessica Herndon, School Employee

2:45 PM Call to Order (Chair)

2:47 PM Action Item: Approve Agenda (Chair)

2:49 PM Action Item: Approve March Minutes (Chair)                                                 

2:50 PM Informational Item: Superintendent Advisory Councils Updates (Council Representative)

2:55 PM Discussion Item: New Member Transition (All Members)

A.      Celebrate Members Rolling off Council 2 parent seats/1 Teacher seat

B.      Welcome New Members

3:00PM Informational Item: Principal’s Update (Principal)

3:10 PM Informational Item: Spring SGC Newsletter (Communications Committee)

3:12 PM Informational Item: PTO Update (PTO)

3:15 PM Complete Council Surveys** (All Members)

• Council Self-Assessment (completed individually)
• Principal Feedback Survey (completed individually)
• SY25-26 SGC Reflection Form (completed as a group)

3:30 PM Action Item: Meeting Adjournment (Chair)

 

Meeting Norms: Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students